Tuesday, April 18, 2017

Closet Redo for Spring

I hope warm weather is finally here to stay and that it is safe to swap out winter clothes for spring and summer clothes. If you are lucky, you may have a second closet in a guest room to use for the swap. If you are in a smaller home or your closets are already fully used, then consider under the bed storage containers or plastic bins at the back or top of the closet, or some drawers in a spare bedroom for storing some of the winter items. Then you can reposition your spring/summer clothes for easy access.

As you remove winter items, look carefully at each piece. Is it clean? Is it in good repair? Does it still fit? Do you feel good when you wear it? In fact, did you even wear it last season?

If it is clean and in good repair but no longer fits or you no longer love it, donate it to a charity. If it is torn or stained, throw it away. If it needs a good cleaning or some repair and you still love it, take care of it now before you put it away for the season.

Now, pull out your spring/summer clothes and hang them in the closet front and center. Again, give them a good look over. Is there a spot that won't come out? Is it dated? Was it a bad purchase that you spent a lot of money on but hate to wear? Toss or give away all those items that you don't love to wear.

Seasons go by and we find that certain items of clothing just languish in our closets, neglected and unworn. We may not even be aware of it. We may have 5 black tops but in reality only really wear 3 of them. A trick I have learned is to hang your new season clothes in the closet with the hanger facing the wrong way. The first time you wear the item, turn the hanger around so that it is hanging correctly. At the end of the season, really look at the clothes in the closet that still have the hangers facing the wrong way. Ask yourself why you didn't wear those items. It might be that it is a really special occasion outfit and that occasion didn't happen this past season. But it also might be that you have other items that you prefer to wear. Let go of all items that you do not need or love. Let the remaining ones have room to breathe. You will find it much easier to assemble your outfits if you don't have to dig through all those unloved pieces.


Jonda S. Beattie
Professional Organizer

Tuesday, April 11, 2017

Flexibility and Time Management


Nothing seems to happen exactly as planned. Well, rarely. Life happens.

You just can't control the universe. Bad weather happens. Overpasses collapse. Illness happens. Other people have changes in their schedules that affect your plans. There seems to be daily obstacles to overcome so remaining flexible is key to survival.

Setting up a daily/weekly schedule certainly helps you manage your time. Routines are great! With daily/weekly routines you don't have to think about every single task you do.

Each morning, as you start your day, look at the big 3 things you want to accomplish and any other tasks that are floating around. Then prioritize and pin actual times down to these tasks. This helps you focus on the important and high priority tasks first. This sets your intention for the day.

Keeping a balance between work, home, and personal health and well being is vital. Times for all these facets of your life should be scheduled and honored.

But at any given moment something might happen that throws that plan right out the window. Someone cancels an appointment with you or someone badly needs your help right now! The cat gets sick and needs to go to the vet. The computer crashes. You get the idea.

When these life events happen, step back and evaluate what just happened. Take a few moments to just breathe into this new reality. Don't do an immediate knee jerk reaction. What is your priority now? How can you adjust your schedule? How can you keep a positive attitude? Here is where the ability to be flexible can keep your day or week from crashing down around you.

Take another look at your calendar. What can be dropped or moved to another day? If a cancelled appointment opens up time for you, what upcoming project can you work on now that will save you time and stress down the road? Breathe and move into your new reality for today. It's all going to be OK and another day and opportunity will come tomorrow.


Jonda S. Beattie
Professional Organizer

Thursday, April 6, 2017

Organizing the Bedroom Zone

Spring is a wonderful time to declutter and organize your bedroom. It's a good time to evaluate your cold weather wardrobe and bring to the front clothes for spring and summer. It's a great time to open up clean spaces and let the sun shine in.

Anytime I start working on a zone in my home, I begin with a vision. And since I share this room with my husband, it needs to be a shared vision. We want this room to have a calming, relaxed feel and be a place that sparks joy and happiness. We like soft light but still desire enough light for reading. My husband meditates here so the room should have an uncluttered, peaceful feel.

Then, I make a brainstorm list of all that we need to do to make this room align with our vision.

This month I will:
  • Declutter my closet: I will discard all clothing I no longer need or love and organize the space so the most often worn items are the easiest to reach.
  • Declutter the dresser drawers: I will discard all that I no longer want and organize the space to make it more efficient. I will move the long sleeve tops to a lower drawer and place the short sleeve tops and shells in a higher drawer.
  • Strip and clean the bed: I will clean the frame and all the linens and store the duvet until it gets cold again.
  • Clean and clear the nightstands: I will remove reading material that we have already read or that has stacked up and empty and clean out the drawers.
  • Evaluate the accessories: I will remove any that we no longer love.
  • Clean windows and blinds: I only wash the inside of the windows at this point in time as at another time I clean all of the windows on the outside.
  • Clean and wax furniture: This is one time where I really clean and then use paste wax on the good furniture.
All of the above tasks are scheduled on the calendar with some "wiggle room" for when unexpected events happen or if tasks take longer than expected.

At the end of the month I reward myself by buying a couple of new items to replace some of the tossed items. Then I put out fresh flowers and enjoy the clean, fresh bedroom.




Jonda S. Beattie
Professional Organizer

Tuesday, March 28, 2017

Working on Work-Life Balance

Long, long ago in another universe, boundaries between work and home were clear. Here and now, not so much. This is especially true if you work from home.

I work (funny word usage here) on keeping a balance but it is a constant struggle. Setting limits is the key.

We know that time is the same for all of us so it is up to us to make decisions on how we use it.

Setting Limits:
  • Track how you use your time now. This is always a first step on using your time wisely. It's a lot like planning a budget. You need to know how you use your resources now so you can plan on how you want to move forward.
  • Use your calendar. Know when and where you have obligations that must be kept. Mark out times to do self care routines like taking walks, doing yoga, or meditation. Plan ahead times for days off with family and vacations.
  • Delegate time sucking tasks that others can do better than you or that you hate to do. This allows available time to do the things you do best in your work and leave time for rest and fun.
  • Leave work at work. This is really a hard one. When I walk out of my home office, I try to leave the work behind. I only take work related phone calls after that time, if I suspect it is going to impact tomorrow's schedule. When on vacation, I limit the times I check email, voicemail, and texts. I attend to what I feel is very important and make notes to attend to other tasks when I return home.
  • Learn to say no. Be selective in what volunteer work or extra projects you take on. You do no one a favor if you set yourself up for failure or collapse by taking on too much.
Good luck to us all as we continue on this journey of balance and happiness.



Jonda S. Beattie
Professional Organizer

Tuesday, March 14, 2017

The Benefits of Virtual Organizing

Virtual organizing is a service that Time Space Organization offers. It is a great option for some people. The organizer uses her hands-on expertise and knowledge to create an action plan to meet the client's needs.

How does virtual organizing work?
  • First there is a free phone consultation to determine if virtual organizing would work in this given situation
  • Once it is determined that it is a good fit, a questionnaire is filled out to help solidify intentions and goals for the sessions
  • If appropriate, pictures of the target area are sent
  • A  vision of what the area will look like and how you will feel in this area is explored
  • A brainstorm list is put together of all tasks that need completing for the vison to come to fruition
  • Possible organizational roadblocks are studied
  • A completion date and time line are developed
  • During each session, we refine the plan and dates to complete tasks are put on the calendar
  • As the organizer, I hold you accountable, help you prioritize, and make suggestions
  • Once the project is complete, we develop a maintenance program
How do you know if this would work for you? It would work if:

  • You can work on your own and are motivated but you want/need some guidance and accountability
  • You recognize the importance of organizational help but are on a budget
  • You are comfortable communicating by phone, email, skype, and can send emails with photos
  • You are creative and want custom-tailored sessions
  • You would rather work with an organizer in one hour sessions rather than the hands on 3 hours plus sessions and can work on completing projects on your own time
  • You are not physically close to professional organizers but still want their help
For more information visit my web site http://timespaceorg.com/services/ or contact me by email (jonda@timespaceorg.com) or phone 404-299-5111.

Jonda S. Beattie
Professional Organizer

Tuesday, March 7, 2017

Organizing and Cleaning the Living Room for Spring

Spring is in the air! I love this time of year. In spring I want my home to feel fresh and sparkly. I want the sunlight to stream in. The living room is the first thing you see when you enter my home.  For that reason, I choose this area to organize in the month of March in my Zone Plan program.

The first step is to review your vision for the living room. I start my day here with coffee and the newspaper. Later in the day, my husband sits in his chair with coffee and the paper and maybe watches some news on TV. Together we often connect in this room to plan our day, the week, and the future. For entertainment we work on the daily jumble and crossword puzzle together. Sometimes we watch TV or a movie. We often eat our supper in the living room. We entertain family and friends here and welcome people from out front door. Therefore, I want this room to feel welcoming and nurturing. I want everyone who comes into this area to feel like they can exhale and enjoy their time here.

Papers, books, brochures, and magazines can accumulate as we relax and read/discuss the literature. It is a gathering place. To keep the area feeling uncluttered, I have a plan for that paper. Every morning before I sit down I make a sweep and put away any papers that we left out the night before. My rule for newspapers and magazines is when a new one comes in, the old one goes out. We get quite a few magazines so I have a basket to hold them. If there is an article that I want to read when the new magazine comes in, I'll leave that magazine out on the coffee table and read it within the next few days. We also have a tray for a landing pad for that one book we might be reading there or any brochures we are studying.

Multimedia like DVDs and CDs are usually found in the living room. During this month I sort the entire collection. We cull out the ones we are ready to donate or pass on to a friend. I use a container system to manage our supply. We keep as many DVDs or CDs as will easily fit into our containers. If they don't all fit in with some room to spare, then some must find new homes elsewhere.

While I am organizing this space I give it a good deep clean and change out accessories to match the season. Gone is the nut bowl and winter candle. In their place I have fresh spring flowers and a pastel candle.

When the zone is complete, I celebrate by having a nice glass of wine, a lit candle, and some down time with my hubby.



Jonda S. Beattie
Professional Organizer

Tuesday, February 28, 2017

Keep That Paper Movin, Movin Right Along


I had one client tell me his office was one big inbox with no outbox in sight. What can we do to keep that paper moving right along off our desk and out of our office?

Try this:
  • Immediately trash/recycle/put in the shred box what you don't need. Be ruthless here. If you don't need more clothes why keep the clothes catalogue at all? If a fancy vacation is not possible now, let the travel ads go. More will come later.
  • Put all magazines and catalogues you are keeping in a basket near where you read. Each month clear out the old editions.
  • All papers you are now keeping need an action. Look at the papers (and yes, that does mean opening the mail) and decide what the first action you must take with this paper. Paper piles build up because you defer making those decisions on the spot.
  • Have action or desktop files ready. This is where those papers will go. You might label your files "read", "pay", "file", "pending", or "contact". What labels you use will depend on what actions are needed for your kept paper.
  • Know that the action referred to in "action files" is not the action of putting the paper into the files. You must schedule a time to pay bills, make contacts, and follow up on pending items. Schedule times on your calendar to do the actions that the folders demand. Don't let papers live there forever.
  • Set up idea folders for those papers you keep that are not immediate actions. These folders might include vacation ideas, landscaping ideas, party or home decorating ideas. At least yearly, clear out what no longer interests you. These folders can live in a file drawer or in a bookcase.
  • Use project bins. These bins are for ongoing projects. Designate a bin for each big project (daughter's wedding, book you're writing, etc.). Some smaller projects can go into folders within a bin. I use folders for business ideas or organizations I attend. With project bins, you pull out what you need to work on and as soon as you are finished or out of time, you sweep it all back into the bin.
  • Keep regular files (insurance, car, medical) updated and cleared out.
Following these habits will help you maintain a clear desk, office, and a clearer mind. Getting rid of the piles of paper that scream "Look at me!" when you are working on something else keeps you from getting distracted.

Let's keep that paper movin' right along and to its final destination. No more paper pile ups!




Jonda S. Beattie
Professional Organizer