Thursday, February 26, 2009

Procrastination

I had lunch with a friend today who said that someone had told him that people who procrastinate are lazy. Procrastination is one of the topics I have been studying for my presentation on Time Management. If a person has ADD or ADHD and they procrastinate it is probably because they can't selectively focus their attention. They get distracted by all stimuli and can't figure out how to get started and will approach the task in a disorganized fashion. That does not mean they are lazy or unmotivated. It takes a superhuman effort to begin concentrating on a new task. Refocusing is painful. They may do great after they get started.
Other possible reasons for procrastination are that the person dreads the task. They may not understand how much time the task will take. They may want to wait until the last minute, when the adrenaline gets flowing and be a hero and pull it out at the last second. Sometimes people procrastinate because they really feel the task is not really important or they don't understand the repercussions that might come from not doing the task. They may see a task as too large and overwhelming and have not been taught to break large tasks down into manageable bits. Many times they are just living in the now and want to do something else at this moment. It is also very likely that on their "to-do" list they have started with the wrong task. For example: if you need to do those taxes, the first task on your calendar might be do locate and check off all the supporting paperwork. If you sit down to do the taxes at the last minute and haven't done the first task, then it will be overwhelming and you will be up late and not working at your prime. Think of a task you have been putting off. Do any of the above possibilities fit your situation?
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Thursday, February 19, 2009

Ready for Action



While working on my presentation on Time Management for ADHD adults, I came across an ahaa moment while reading It's Hard To Make a Difference When You Can't Find Your Keys by Marilyn Paul. She talks about being organized as being a dynamic between a state of readiness for action and taking action. There is a rhythm of taking action, creating the natural disorder that comes with taking the action, restoring order and thus returning for readiness for action. Most people who have difficulty with organization leave out the step of restoring order. If paying bills- getting out the basket of bills, the ledger or computer, the checkbook, the stamps is getting ready for the action. Writing out the checks, putting them in the correct envelopes, stamping them, and entering the amounts is taking action. This causes a disorder in the space you are working. Now there is a basket, a checkbook, and other items that have been pulled out to do the task. Many people feel like the checks have now been paid so they stop- have lunch- do something else and do not get around to putting everything back away, which at this point would only take minutes and therefore do not restore order. Therefore order is not restored and clutter begins. Keep skipping this last step on most of your tasks and chaos reigns.


Friday, February 13, 2009

Mission Accomplished

The off site office storage problem is now solved. It took two trips to the Container Store to get it right but now all of my tools, little used files, supplies, presentation materials, and NAPO in the Schools materials are neatly stored away. The first go round I had to stack things on top of my drill and knew that would eventually frustrate me so I made another trip back to the store and got another short shelf to go over the drill to hold the items that had been stacked. Now the black drill case will slip our easily and my tool kit, bits, and hardware are on the shelf below. The small hanging bar holds my flip charts. I love to just go into the room and look at it.
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Thursday, February 5, 2009

The Challenge

Here is my challenge. I have a closet in the spare bedroom with some clothes and some of my business items that I rarely used stuffed in it as well. Now I have also brought in more items from the office. I want my office to be open and uncluttered so I have purged some items from that room but I still need them. I have chosen items and files that I rarely use as well as extra printed material to also store in this closet. I have also brought some tools that I occasionally use on jobs that have been stored in the coat closet in my living room.
I want this closet to be well organized and easily assessable. I want to be able to pull out my drill without moving other items to get to it. I want to be able to look in my presentation files without bending over. I want my storage boxes to be labeled so that I don't have to open and look into the brown boxes to see what is in them. I have made a plan and have bought the shelving. This week will be the challenge of making my plan work. I know that the clothes must go elsewhere and I have a plan for that. This closet will just be for my business. Stay tuned for the next update
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