Friday, March 27, 2009

Time Management

Sometimes no matter how hard you try, your time management plan goes out the window. Of course, "time management" is really an oxymoron anyways. We can no more manage time than we can the rising and setting of the sun. We get the same amount of time each day. It's what we do with it that is important. Well, today I had a plan. But then it became important that I take my email addresses and place the correct ones in a list for Constant Contact. Because I have not been good at maintaining my email list, I had over 800 to plow through. It took me almost my whole day. My "to do" list for Friday did not get accomplished. Now I need to step back and reassess. What really will need to get done and when? My priority at the moment is to enjoy my Friday evening. My Friday undone tasks can mostly wait until next week. But maintenance of my emails is now going to be regularly scheduled so that I don't have this mess again.


Jonda S. Beattie
Professional Organizer
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Thursday, March 19, 2009

Money, Honey


As I have been working on my presentation on downsizing, I came across an interesting statistic. The average US household contains 52 unused or unnecessary items worth the average of $3,100. At first I though, naah.. But I started looking around and thinking about what was on upper shelves and in the attic. I thought of china I don't use any more. I thought about many of the homes I have worked in and I think - yes, most homes I have been in have at least that much. I also think of the households (1 in 11) that rent a storage container just to hold stuff they don't want to keep in the house. At $75 a month- that is $900 a year. And I know that when I go in to help with decluttering an office we often find uncashed checks, unused gift cards, and just plain old money that the client did not remember was there. So, clearing up your clutter and passing on unneeded items is a good way to save money, honey!

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Jonda S. Beattie
Professional Organizer
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Friday, March 13, 2009

Continual Downsizing

When we think of downsizing, we usually think of a move where our living space is smaller. I have done that once and it felt so good to move away from so many things that were weighing me down and taking up my time. Since that time I continually downsize. I reorganize and maintain my home by dividing it into zones and working on one zone a month. This month the zone is my living room. I have a rather large bookcase in that zone. Every year I take out all of those books, dust them off, clean the bookcase, and put back the "keeper" books. Any book that I no longer love or will need as a reference I give away. This opens up breathing space in my bookcase. I can choose to leave that space open or put something else in it's space. I often like to leave a space for a while to open up the possibilities of something new coming into my life.
Jonda S. Beattie
Professional Organizer
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Friday, March 6, 2009

Follow Through


So often our desks have a towering pile of business cards screaming at us to "do something". On February 19 I discussed the rhythm of a task and how we often skip that last step in the rhythm. That is what has happened when we have a stack of business cards. We go to a networking event or meet someone at a party or at the store. We exchange cards. If we are on top of our day we write a note on the card like "son goes to Ga Tech" or "wants to know about DBA". Now the next step should be, when we are at our desk for the first time after exchanging cards, to send out an email or call to the person and follow up with a short message. Now the card can go into a holding folder. I call mine "waiting for". About once a week I check that "waiting for" folder. If it has been a week or more and I have not heard back from that person I will follow with another email and/or call and put the card back into the folder. Each time I write on the card the date and what action I took. After about a month if there has been no response from that individual, I usually throw out that card. If we have made further contact and we set up a one to one meeting I make a folder for that individual. After meeting with that person if I feel we will make good referral partners, I take several of his/her cards and put them in my card holder that I carry with me on jobs and one to ones. However you go about it, you should take an action and clear those cards off the desk so that they stop screaming at you and disturbing your work day.

Jonda S. Beattie
Professional Organizer
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