Thursday, July 23, 2009

Starting with a Vision

When trying to help people organize or declutter an area, I always ask them to start with a vision. I want them to really see in their mind's eye what the end result should look like and feel like. I want them to visualize themselves in that dream room. What are they doing? What are they feeling? Are they enjoying the room? Often it seems that people have not taken this first step and when we do talk about it, it really helps to set the stage for all that follows. Then, we can look at items in the present room and ask, "Does this item fit with your vision?"
If two people are sharing a room I like to talk to both of them as it often turns out, they have slightly different visions. They will both say they want the room organized and decluttered but one may see the room as a work out area and another may see the room as a study. One may want the room decorated with a seascape feel and the other may want to show off souvenirs from travel.
I also like for them to write down all the activities that will happen in that room and then set up zones in the room for those activities. This helps us decide what stays in the room and where it should be stored. If this first step of starting with the vision is done, the end result is wonderful!
This is one idea in my upcoming book, Visions to Victory.


Jonda S. Beattie
Professional Organizer
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Thursday, July 16, 2009

Getting Help

I am a great believer in knowing your strengths and weaknesses and using your strengths to your advantage and getting help with those weaknesses. I am also a great believer in having a team of people who will help you be the best you can be for your clients. You see a picture of my tech helper, Nate Tate. He was here this evening and is scheduled to show up once or twice a month to help me with tasks on my computer that would either frustrate me, take waaay to much of my time, or that I just plain don't know how to do. Tonight he put a link on Facebook so that people could sign up for my newsletter (full of tips and ideas). He also read the directions I received on a possible recall for my battery (could overheat and pose a fire and burn hazard- yuck!). He never knows when he shows up what tasks I have for him but he always comes up with answers.
I also use a graphic designer, Brenda Sanders of Sanders Designs, for logo help, ads, and now graphics for my book.
Then I also have a web master, Kelley Barbar of WebWeavers and I have used Jackie Goldstein of Creative Direction for branding, Brian Hilliard of Agito Consulting for marketing, and Wendy Watkins of Passion Fruit for business coaching. I use Judith Kolberg for a book coach and Sue Clements for proofing. I also have a Goals Group that meets once a month to support each other on our projects and goals. I love all the great ideas and support I get from this team and it frees me up to work more with clients.
I feel that we should all look for that help we need so that we can use our talents to help others.

Jonda S. Beattie
Professional Organizer
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Thursday, July 9, 2009

Freelance Forum Presentation

I had a great time this evening giving a presentation to the Freelance Forum on Time Management. They were a very attentive and interesting group. I always love to read the evaluations when I get home and see what impressed the group the most. It is interesting that sometimes what you throw in almost as an afterthought comes across as the most important to a portion of the audience. This evening, while talking about perfectionism and how it can get in your way and cause procrastination, I reminded the group that when God created the earth that on the last day he looked at it and proclaimed,"It is good." He never said it was perfect.
Several people noted this as something important in the presentation.
It just hit the right note at the right time.

Jonda S. Beattie
Professional Organizer
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Friday, July 3, 2009

Procrastination = Clutter

Procrastination is one of the biggest causes to desktop clutter.
1) Starting a project and procrastinating the clean up is a big one. You get out all your materials to pay your bills. You pay the bills, but then you walk away leaving out the calculator, the bill inserts, the receipts, the ledger...
You work on a project for work or a volunteer project. You run out of time for the day. You walk off and leave the project spread out on your desk.
You go to a networking event and pick up a bunch of business cards. Instead of responding to the contacts and filing away the cards, you walk off and leave them on your desk.
You bring in your mail. You "cherry pick" a couple of items to look at and leave the stack of bills on your desk.
2) You put off making decisions is another. Papers come across your desk and you don't take the time to make up your mind what to do with them- toss? file? respond? - so you lay them on the desk "just for now."
You shop for extra office supplies but you don't make the decision where to put them so you drop them on your desk "just for now."

Taking the time it takes now to clear up each project so that you are ready to begin a new one and taking the time now to decide how to respond to incoming papers and where to put purchases will save you a lot of time later as you search for items or get distracted in your desk work because of all that clutter.


Jonda S. Beattie
Professional Organizer
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