Thursday, April 29, 2010

Tracking Time

One of the sessions I attended at the NAPO conference was entitled "Know Your Numbers." The point of the presentation was that knowing your numbers gave you powerful information that would help you develop your profession. I am good about tracking my finances and I am good about tracking client hours- hands on service. But I realized after listening to the presenter that I was not that good at tracking my time- even though I give time management presentations. I block in time for tasks to be done but some of my areas are vague. Email is one area- email to whom about what? I will know at the time but what percent of that emailing is networking, how much is client follow up, how much of it is gathering information or researching a question, how much of it is volunteer work for GA-NAPO? That is not recorded. I don't really track the amount of time I use on preparation for clients and for all of my follow up. I know I do a considerable amount, but would have to wildly guess at a percentage. I track travel miles but do not log in travel time. I track the times I give presentations and how long they are but I do not track my preparation time. I don't track the time I spend on Social Media or professional reading.
Starting yesterday, I have seriously began tracking that time. It could help me make decisions on how to use my time in the future. How do you keep track of your time? Do you see the benefits of doing it. I would love some feedback on this topic.


Jonda S. Beattie
Professional Organizer
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Friday, April 16, 2010

Upcoming NAPO conference

Next week I will be attending the NAPO conference in Columbus, Ohio. This will be my 4th conference. Before I go to conferences I set goals for myself.
One of my primary goals is to come away with new knowledge. I will learn what organizers across the country are doing. I will learn what changes are happening in our industry. I will learn new resources. I will see new products.
Another goal is to personally connect with other organizers. I will catch up with organizers I have met before. I will get to meet face to face with some organizers I have chatted with online or read their blogs. I will meet organizers by chance when we sit side by side at presentations.
I also plan to promote my book, From Vision to Victory. It will be for sale at the conference. I will also get to see the new releases of other organizers.
Then, I also plan to have fun. There will be a meal when all of our organizers from Georgia will be together. There will be a social the evening before conference starts. My brother lives nearby and at the close of the conference I will go to his home for the evening before starting back home. If I''m lucky I will even get to squeeze in some time to go geocauching.
The day I return I have set aside to develop an action plan from this great experience.

Jonda S. Beattie
Professional Organizer
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Thursday, April 8, 2010

Spring Fling tips

This Tuesday I gave a presentation to the Atlanta Independent Women's Group on spring cleaning/ decluttering/organizing. It was a fantastic group of highly motivated women. For those of you unable to attend, I am giving you ten of the top pointers. 1. Focus on one area or room at a time. 2. Have a clear vision of how you want that area to look and feel - and note how that is different from the way it is now. 3. Note especially the things that are really bugging you about this area and know what is essential to you in this area. 4. Divide the area into zones- if it is a living room, you may have a reading zone, an entertainment zone, a hobby zone, etc. 5. Keep everything you need for that activity in that zone, if possible, and eliminate all items that do not support that activity. 6. Have a plan and a timeline in mind and written down before you begin. 7. On the day of the cleaning/decluttering/ organizing project, gather all your materials before starting so you don't hinder your flow. 8. When finished, make certain that everything has a logical home - even items that are rarely in their home, like your laptop. 9. After you complete your project, monitor it to see that your organizational plan is working. 10. Have fun and celebrate and reward yourself as you go along.


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Jonda S. Beattie
Professional Organizer
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Friday, April 2, 2010

Breakfast room/mud room zone

It is a new month and time to work on a different zone in my house. This month I concentrate on what I call my breakfast room (never ate breakfast there in my life but my mom called it that when I moved in and the name stuck). The actual activities that happen in this room are; overflow for parties, storage for all party supplies, containers for leftover food, storage for suitcases, the cat box home (moved to guest bedroom during parties), and tucked behind a set of doors is my washing machine and cleaning supplies. My goal is to clean and organize everything in this room during the month of April. There are 4 walls in this room and 4 weekends. I tackle a wall a weekend. I touch everything- clean much of it- and decide if it goes back where I pulled it from, gets trashed, given away, or goes somewhere else. My goal in every zone is to eliminate some items. I am contemplated if I really need that hanging bag suitcase. I have not used it in years. I know that my party supply section always has some get rid of items. On my shelf with food containers, I make certain that every container has a lid that fits. If there is not a match, the item is tossed.
If you do not have a mud room or extra small room, you could tackle a storage area instead. Let me know what area you will be working on in April.

Jonda S. Beattie
Professional Organizer
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