Thursday, September 15, 2011

Quick! Where does it go?

Sit back and look at your desk top. If it looks like mine right now, it would make a good "before" picture.
Daily it is a struggle to conquer the mess on the desk. Yes, I know and I preach that every task should be put away before the next one begins. And often I do just that but sometimes ........
I have action files and that does make clearing my desk much easier when it does look like this.
Everyone's action files or desktop files may have different headings.
Mine are:
  • Read
  • File
  • Do
  • Pay
  • Pending/waiting for
  • Communicate
I also have my calendar, project bins, a trash can, and a shred box in the office.
So here is what I recommend. Set the timer for 15 minutes and put every thing on your desk in the correct spot.
Now what might be on a desk and where might it go? Always think what will be the first action with that item.

note scribbled on post-it note from last phone call - File
client info about rescheduling a session- calendar then File
notice of a committee meeting - calendar then Project bin
info on upcoming workshop I might want to attend - calendar then Pending
invite to a party - calendar then Pending
ideas for newsletter - File
phone message from auto shop - Communicate
notes from potential clients - Pending
ideas for an article - Do
solicitation for a new credit card - Shred
credit card bill - Pay
article pulled from magazine - Read
CD from workshop - Read (yeah I know, but that's where I would put it)



Now the desk is clear. I don't need to worry about forgetting items because all crucial items were first posted in my calendar.

What is on your desk? Quick! Where does it go?


Jonda S. Beattie
Professional Organizer

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