Thursday, January 12, 2017

Plan Your Transition Times














Managing how we use our time is always a challenge. There is so much to do and we want to do it all. We try to prioritize but we almost always over-schedule. I see this over and over again and struggle with it myself.

One of the big problems is not scheduling transition times.

For example, you have a meeting with a teacher at the school or a networking meeting at a coffee shop. The meeting is scheduled for 3:00 and will last 30 minutes to an hour. Block out the hour. Then realize that you must gather items to take to the meeting and that you must get yourself out the door and into the car (one more trip to the loo and then pouring coffee into your go cup does take time) so add 15 to 30 more minutes. You have to drive to this meeting so add on that time remembering that the meeting is to start at 3:00 so by 3:00 you should be in the meeting place sitting down and saying "hello" - not pulling into the parking lot. You have the meeting. It is now 4:00. You have to drive home - in rush hour traffic. Allow time for that. You arrive home. Now you need to schedule any action that came out of that meeting (set up study times with your child, reread and file away notes from the meeting, write a follow up email, schedule the follow up meeting) and clear your desk of anything you took to or brought back from the meeting. In reality, your one hour meeting needs about a 3 1/2 block of time.

The same can be said for working at home on a project. When you work on a project you usually have to get things out to use. For example, if you are working on your taxes you need to assemble all the required paperwork. If you are working on cleaning out a closet you want to assemble all the cleaning items, donation boxes, trash bags, etc. Then you do the project. Now you have a natural disaster of papers to file away or clothes to return to the closet, trash to take out, and donations to go to a donation site. You must allow time to clean up after any project so that you are ready to work on the next item on your list. We tend to forget how long all of this takes and then get discouraged that we don't complete all of the items on our "do" list for the day.

My challenge to you is to pull out your daily calendar and look at what is scheduled for the week. Have you allowed enough time for each required item? Make adjustments as needed. Now, breathe. You can do anything just not everything.







Jonda S. Beattie
Professional Organizer

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