Tuesday, July 24, 2018

Controlling School Paperwork





It's back to school time already. School generates a lot of paper even though more and more of it is on line. Plan for the onslaught of paper now. Have in place a plan to store the needed paper before the paper starts to build up.

You will likely receive:
  • General school information such as a school calendar and a calendar of events, papers with school hours, rules, fees, sports information, contact information, PTA news
  • Welcome letter from your child's teacher with her information
  • List of needed school supplies
  • Lunch schedule
As the school year progresses, student work and art will also pour in as well as updates on festivals, field trips, and special programs.

Some parents do very well with having a notebook for each child that holds school information and schedules as well as report cards. Some parents prefer to scan the forms and reports and keep them on a folder on their computer. A bin or folder is helpful to keep up with graded papers and art work.

Always keep graded school work until the end of each grading period. If there is a question about a grade, you have something to carry into the conference. At the end of each grading period, cull most of the work keeping only the best.

When the school calendar comes in, immediately put important dates into the family calendar. You don't want to be surprised when there are teacher workdays, early dismissals, or field trips.

When the first general information comes, put into your phone important contact numbers such as the main office, the guidance counselor, or the nurse. Put titles into the contact list as you may not immediately recognize the name (Nurse Sara Nightingale).

Set up a plan for all incoming paper your child carries home. Have a landing pad or active folder for all papers that you need to see such as field trip permission slips, picture day schedule, and item requests. At the beginning of the year, each day ask your child, "Do you have anything that needs to be put into the basket or file for me to look over?". As the school year progresses you can fade out the questioning and let your student become independent. 

Most schools have planners where the children log in their homework assignments. If the school does not have one, it is a good idea to purchase one anyway. At the beginning to the school year, check the planner daily. Have a calendar at your child's study area where he can learn to schedule projects that take more than one evening. Weekly clean out the backpack and put all graded work and art into the bin.

The year will run so much more smoothly if you start off with a good paper plan. 



Jonda S. Beattie
Professional Organizer

Tuesday, July 17, 2018

Back to School - Have a Plan



It's hard to believe that here in Georgia where temps are up into the 90's that the new school year is about to start. Schools are opening the first week in August. So, even though it feels like summer, make a plan to have the transition into this school year the best one yet!

  1. Set the stage.
  • Have a positive attitude. Don't go on about how hot it is and how you can't believe they are starting school. Don't express any worry or doubts you might have (I know that third grade is tough) but play up the positives (I understand they are teaching a unit on space study this year).
  • Take away the fear of the unknown. If your child is going to a new school, visit it ahead of time. Find out schedules and the teachers names and talk it up in positive terms.
  • Teach by example. Let your child see you enjoy reading, learning, and enjoying new experiences like art exhibits, concerts, or museums. 
  • Allow time for morning routines. Plan for extra time in the mornings to get ready. This is easier if bedtime is also earlier.
  • Encourage your child to be self-sufficient. Have him do chores at home, develop checklists, have him prepare his clothes and backpack before going to bed.
2. Develop good study habits.
  • Set aside a designated study area.
  • Plan the best times for schoolwork. Know his peak times and his schedule.
  • Have a calendar in place to show special activities, appointments, and study times.
  • Chunk up big projects so they are not so overwhelming and so your student can say "done" more often.
3. Organize school materials.
  • Obtain and use a planner. In the beginning check the planner with your student every evening and morning. Then encourage your child to do this on his own.
  • Synch the planner with the calendar.
  • Organize notebooks, folders, and binders so they are easy to use and find. Color coding for different subjects helps.
  • Organize and minimize study supplies so they are easy to carry to school and use at home. Check the school supply list. Avoid buying "fun" items that are a distraction.
  • Choose the best backpack for your child. Check if the school has any restrictions before buying.
  • Set up a file at home for all returned and graded school papers. Keep all papers until grades come out. If the grade lines up with what you have, then purge most of the papers only keeping ones that show growth or creativity.
4. Individualize study to suit your child. 
  • Know your child's learning style. Is he a visual, auditory, or kinesthetic learner? Use his strengths to help him learn new material.
  • Make learning real. Use new skills in real life settings. Use math to shop or cook. Use reading to follow directions or enjoy a funny story. Use writing to make lists or write a letter.
  • Set up the best study environment for your child. Discover if he works best alone and with quiet or in the hubbub of the kitchen where others are around.
For fun, start a "back to school" family tradition. Have a cookout before the first day of school or have a trip to a favorite restaurant or ice cream shop. Talk about the fun and excitement of the upcoming school year. Have a surprise wrapped up for the children to open when they come home from school on the first day.

Let this be the best year ever!




Jonda S. Beattie
Professional Organizer

Tuesday, July 10, 2018

Summer Time is Party Time

I love to throw parties and I am doing two parties this summer. One this weekend and one next month. when I tell people that I really enjoy hosting a party I get a variety of responses - everything from "You must be crazy!" to "Me, too!" A lot of people fall into the "Well, I'd like to give a party, but I just don't have the ______" (fill in the blank with time, money, energy, etc.).

If you think you would like to throw a party but are worried about all that it entails, consider these points:
  • Visualize. What would your ideal party look like and how would you want to feel? Would you be happiest with an impromptu affair that would involve people dropping in and bringing a dish - either at your home or at a park? Are you more comfortable with a planned party where you are in control of the food and you know in advance how many people are coming? Would you like a sit down formal party that you either host in your home or in a restaurant?
  • Choose a date. Unless you are doing the impromptu party and who shows up is not important, you will want to give people enough warning to keep the date open. I usually send out a save the date email about six weeks before a party. I may check with my besties to see what dates would work for them before deciding on the date.
  • Brainstorm what needs to happen to make this party a fun one for you as well as for your guests. Write down everything you can think of. This list can be edited later.
  • Develop a time line. This is what makes giving a party fun for me. I take my list which includes such things as getting my yard up to snuff, having my house clean, as well as a menu and decorations. I may have 20 or more items on this list but if I spread out the tasks, none of them are overwhelming. When I have every task scheduled on my calendar, I can relax knowing everything will be great.
  • Enjoy your party! On the day of the party don't overdo. Be ready to roll with whatever happens and know that when your friends start to show up it's time your you to enjoy their company.
If you are interested in having a peek at my party timeline, send me a request via email (jonda@timespaceorg.com) and I will send you a sample.


Jonda S. Beattie
Professional Organizer

Tuesday, July 3, 2018

Organizing Projects for the Summer

Summer is here, and it is hot outside. Our energy level is lower, and we would love to just relax with a book and a cold drink. It is a difficult time to get excited over big organizing projects. Still, we don't want our home to backslide.

Summer is a wonderful time to work on a few hot spots instead of big projects. Walk through your home and note a few things that could use some work. Maybe the towels in the linen closet are all askew. That cutlery drawer in the kitchen is a mess. You know some of your cosmetics need to be tossed. You're pretty much keeping up with bills, but filling has fallen behind. Make a list of some of these small projects that could be either knocked off or improved in an hour or less.

Choose one day a week - say "Let's get started Monday!" or "Let's wind it down Friday!" and schedule an hour to do one of these projects on your list. It is amazing how good it will make you feel that you have accomplished this small project and how much fun it will be to reward yourself with that cold drink and a delightful book.

Happy summer!



Jonda S. Beattie
Professional Organizer