Tuesday, September 25, 2018

Using Found Time


I am a professional organizer. My weekly schedule is all over the place. Some weeks I work long days with clients and end up way too tired at the end of the week. Some weeks I spend most of my time at my desk and go stir crazy. My ideal week is a nice mix of working with clients and taking care of admin work. I can not really control when I will get new clients or when my existing ones want extra time. I can, of course, always say no to jobs when I am overbooked or exhausted, but find that I rarely do.

On Sundays I set out my intended schedule for the week. I have a plan for every day. It is pretty rare if my schedule ends up the way it was planned. I may have someone new call in for an appointment. More often I have clients who need to reschedule, move the time a bit, or cancel for the week.

So, what to do when I get a cancellation or postponement and now have some found time?
  • It it's an entire day, like a snow day, the best way to use the time might be just to relax. Read a book. Spend some quality time with my husband.
  • It it's a half day, I might use part of it on a project that has been on the burner too long and then reward that work with reading or doing something in my home just for family.
  • If it is 15 minutes to 30 minutes then the time is more likely to be frittered away if there is no plan. I have a saying by my desk that says, "Savor or Squander". So rather than spend that time scrolling through Facebook, I have a list of things I can do without any thought.
    1. Work on clearing out my email inbox
    2. File
    3. Follow up with potential clients via a quick email or call
    4. Clear off my desk and tidy my office
    5. Meditate
    6. Work on an upcoming blog
    7. Work on a presentation
    8. Exercise in the office
    9. Walk around my yard
    10. Update my timeline for a project
The idea is that you stay in control of how your time is used. How you use found time depends on you, your working style, and what is pressing on your to do list. But do make a conscious decision what to do with the gift of found time. Put those chunks of time to their most productive use for you.



Jonda S. Beattie
Professional Organizer

Thursday, September 20, 2018

The Importance of Maintenance


You've done it! You finally finished organizing your (fill in the blank - files, pantry, closet, etc.). It feels so good! You are glad the project is finished.

But wait a minute. It is really not "finished". It needs a maintenance plan. Just like laundry or dirty dishes are not "done" forever, neither is your finished project. When you finish working on any organizational project you need a plan to keep it organized.

Let's look at some examples:

  • If you have finished setting up your filing system and everything is now filed neatly away. You need to have a plan in place to keep those files working. When paper comes in, it should go in a file immediately - do not lay it down on your desk "just for now". Papers should either be trashed, shredded, or filed. If you don't have time to do more than a rough sort now, have in place a landing pad and schedule a time to work on emptying it. At least yearly have a time scheduled to go through your files and empty out what is now redundant or not needed.
  • Your pantry is beautiful! All expired foods have been disposed and your goods are nicely lined up, in containers, labeled, and reachable. Now, every time you come home form the store, put all your pantry items away correctly. Don't just put them in the pantry wherever there is a space. Have all the soups in one space, all canned fruit, all pasta, etc. It should look like the shelves at the store. If you bought a can of tomato soup and you already have a can of tomato soup, the new can should stand behind the old one, so your foods are rotated. At least once a year, schedule a time to take items out of your pantry, clean it out, and check expiration dates.
  • Your bedroom closet is a sight to behold. All blouses are arranged by short sleeve and long sleeve. Your slacks are hung by color. There is space between hangers. Lovely! Now, take a moment and turn all your hangers backwards. The first time you wear an item, turn the hanger to the correct position. This way you keep track of what you are actually wearing. When you buy a new item of clothing, consider getting rid of something you already have. When laundry is done, hang up what goes into your closet in the correct place right away. When you take an item out of the closet to wear, put the empty hanger to one side of the closet. Once or twice a year schedule a time to reorganize and clean out your closet.
I recommend using a zone plan for maintenance on your whole home. This keeps you from zig-zagging around with your projects. Divide your home into zones and schedule one zone for each month. 

I offer a teleclass to help you with this process. Check out htttp://timespaceorg.com/teleclass/.



Jonda S. Beattie
Professional Organizer

Tuesday, September 4, 2018

Organizing Your Storage Areas

In September the weather starts to cool down a bit. We put away our summer equipment. This is a fantastic opportunity to organize this storage space. It might be your workshop, garage, or basement. It is such a temptation to go in and just dump the stuff "just for now". Soon you find the area disorganized, cluttered, and difficult to move around in.

Before you begin on this project, take a good look at the way it is now. Look at what is working (don't mess with that area) and what is not working. How do you plan to use this zone? Do you plan to:
  • Park your car
  • Store trash cans/recycling
  • Store tools and accessories
  • Pot or repot plants
  • Work on projects and store tools
  • Store bikes and other sports equipment/outdoor games/camping gear
  • Store entertainment supplies
  • Store extra products
Now bring the things outside. If it is a small area do it all at once but if it is a large area or very filled, do it by sections. Sort like with like. Note what is broken and what you have not used in the past year or two. Get rid of those items. Throw away expired seeds and old chemicals. Give away or sell tools you no longer use.

Next decide where to logically places your zones. You want to place items that you use frequently near entrances. As you group your items in each zone, look for containers to hold small items together. A clear shoebox without a lid can hold gardening gloves. A flat basket can hold small gardening tools. Use shelves, pegboards, hooks, and nails to keep items off the floor. Avoid stacking containers because, for sure, you are going to want something out of that bottom container. Label all containers that are not clear.

Knock down the cobwebs, sweep the floor, and start putting things away. You'll be amazed at how much room there is now that all items have been bunched together and stored properly.

Reward yourself. A hot shower and a cool drink might be just the thing.



Jonda S. Beattie
Professional Organizer